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Hybrid Events

Hybrid Events

The San Diego Convention Center is prepared to help you offer successful events that feature in-person programming and virtual components, often referred to as hybrid events. The information below details the scale and capabilities we have in our facility.

Man virtually attends a conference session from a remote location. Computer screen shows the exhibit hall with attendees watching medical procedure and a panel of speakers.

Partners

With our infrastructure and our experienced in-house technology partners ON Site and Smart City, we can help you simplify the process of producing hybrid events. The ON Site team provides equipment, platform, labor, content creation, program and technical direction and more. Smart City will ensure you have the necessary connections, secure access and dedicated bandwidth for virtual components.

Services

Hybrid event activity may scale from a video call in small meetings to live-streaming sessions for remote viewers to presenting keynotes with multiple live speakers in remote locations interacting with in-person attendees. The following menu includes our most popular offerings; our team is able to customize our services to meet your specific event needs.

Technical Support

Providing technical and consulting support for customers bringing their own software and equipment.

Basic Video Calls

Usually a single speaker on a video call using existing meeting equipment (computer, projector, screen, microphones, camera, lighting) and a platform provided by either the client or ON Site.

Enhanced Video Conferences

Offering a more complex video conference using Zoom, Teams or an equivalent video conferencing platform to better facilitate multiple remote participants. Potentially use split screens or multiple screens to simultaneously show a presentation and speakers.

Production and Technical Direction

Collaborating with you to produce the hybrid programming. This production can involve script-writing, set design, live camera-switching, cueing speakers and routing video feeds.

Reliable & Dedicated Bandwidth

Strong internet connections to meet event needs for video streaming and interactivity. Smart City contracts with at least two carriers with separate points of entry into the facility for bandwidth. Should one circuit fail, we have automatic failover to the back-up circuit so there is no downtime to clients.

Interactive Chat and Polling

Creating virtual lounges where remote viewers can interact with either an in-person or remote speaker. Chat text may appear on screen for the speaker and/or the in-person audience. Polling tools allow for seamless collective interaction between the audience and speaker.

Complete Hybrid Conference Platform

For a fully immersive and cohesive hybrid conference experience, a single platform can be used for broadcast management, virtual lounges, speaker-ready rooms and audience interactions.

Pre-Event Recordings

Producing video recordings either in advance of an event or before a scheduled release time. Videos may be published on your website or made available to attendees through other methods.

Off-Site Broadcast Studio Location

Providing an off-site studio, potentially in a different city, for remote speakers to conduct high-quality live-streaming.

Content Creation and Music Licensing

Assisting with licensing music or other content that you may want to include in your virtual materials. Content creation may include full titles and graphics, custom animations and show theme design.

Social Distancing Solutions

Facilitating presentation overview rooms and lounges, touchless registration stations, social distance measurement systems and virtual information booths.

Maximizing Sponsorship Opportunities

Supporting you with identifying unique opportunities, maximizing exposure for sponsors during hybrid events and tracking analytics.

24/7 Monitoring & Support

A local team is available during event hours and on-call 24/7. All ports are polled every 3 to 5 minutes for connectivity and network stability. Additional network switches and wireless access points are kept on-hand and connected to networks at all times.

Official Corporate Partners of the San Diego Convention Center Corporation: